Details

Salary and Benefits

MVR 10,000+
Work directly with Director
Exposure to all business operations
Strong career growth opportunity

Job Description

We are a fast-growing events, venue, and F&B company seeking a highly organized and proactive Executive Assistant to support the Director in managing daily operations across multiple business units.

This role is critical in ensuring that tasks are tracked, communication is smooth, and the Director’s time is used efficiently. The ideal candidate is detail-oriented, fast, and able to handle multiple responsibilities with minimal supervision.

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Key Responsibilities

Director Support (Priority)

• Manage Director’s calendar, meetings, and daily schedule
• Track tasks, deadlines, and follow-ups across departments
• Ensure priorities are organized and executed on time
• Act as a point of coordination between Director and teams

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Administrative & Documentation Support

• Prepare documents, reports, letters, and proposals
• Manage emails, communication, and records
• Organize files and maintain structured documentation

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Coordination & Follow-Ups

• Follow up with coordinators, managers, and staff on tasks
• Coordinate with suppliers, clients, and internal teams
• Ensure smooth communication across departments

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Basic Finance Coordination

• Track payments to be made and received
• Follow up on invoices and pending payments
• Coordinate with Finance Executive on financial matters

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Skills Needed

Core Skills (Must-Have)

• Strong organizational and multitasking ability
• Excellent communication skills (written & verbal)
• High attention to detail
• Proactive mindset (takes initiative, does not wait)
• Ability to work under pressure

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Practical Skills

• Proficiency in Microsoft Office / Google Workspace
• Ability to manage schedules and task tracking systems
• Basic understanding of business operations
• Good documentation and formatting skills

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Advanced / Bonus Skills

• Experience supporting senior management
• Familiarity with event/hospitality environment
• Ability to handle confidential information professionally
• Basic finance or reporting knowledge

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Ideal Candidate Profile

• 1–3+ years experience in admin / executive assistant role
• Highly reliable and responsible
• Fast learner with strong follow-up ability
• Able to manage multiple tasks without supervision

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What Success Looks Like

Within 2–4 weeks, this person should:

• Keep all tasks and deadlines organized
• Reduce Director’s involvement in daily follow-ups
• Improve communication between departments
• Ensure nothing gets missed or delayed

Requirements and Qualifications

Minimum Experience

1 Year

Minimum Qualification

Advanced Level (ALevel) / Advance Certificate

Documents to Submit

Documents

• ID Card
• Educational and reference letters
• Police Certificate
• Photo of the Candidate

Other Information

Industries

• Creative, arts and entertainment activities

Occupations

• Personnel manager

Employment Type

• Full-Time

Field of work

• Services

Skills Required

• Communication skills
• Computer and technical skills
• Creative thinking skills
• Multitasking