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Fahi Dhiriulhun Corporation is looking to recruit for the below-mentioned vacancies. The TOR for the positions is attached with this announcement. Interested candidates are invited to submit their applications by clicking the link detailed below.

Post: Project Officer

Vacancies: 01

Application form link:

https://forms.gle/pLJGHNNxCpYnm9Kj7

Deadline: Before 25^th April 2023 (14:00 HRS)

RESPONSIBILITIES AND DELIVERABLES:

• Read and interpret contract provisions and set up/maintain accurate project information model in the company server. In addition, it is required to upload the documents including all the relevant logs to the cloud base storage system (Microsoft SharePoint)
• Liaise with Project Manager in all documents controlling functions and processes.
• Prepare, organize, and distribute all necessary project materials.
• Attending all project meetings and preparing meeting minutes. Further, circulating minutes of meetings with relevant stakeholders and keeping track records including filing of minutes.
• Daily routine activities of Document Control include distribution of documents, maintaining electronic folders and directories, tracking and retrieval of documents and drawings.
• Storing hard copies and electronic copies of all projects related documents such as design/shop/as built drawings, RFIs, Method Statements, Material approval documents including MTC and catalogues, Engineer’s Instructions, Non-Compliance Reports, claim documents etc. in an orderly manner in line with project policies and procedures.
• Ensure document management according to the established procedures/standards including document numbering, formats, issuance, review, recording, and archiving.
• Maintaining and regularly updating the Master Document register in cooperation with the project team. Master Document Register includes the below elements and not limited to:
  1. Request for inspections
  2. Shop drawing/GFC, design drawings, and as built drawing registers (Structural, Architectural, MEP, and ID)
  3. Correspondence register – Main log includes all correspondence in and Correspondence out.
  4. Schedules and specifications.
  5. Material approval registers with all back up documents (Structural, Architectural, and MEP materials)
  6. Approved Method Statement Registers.
  7. Engineer’s Instructions.
  8. Non-Compliance Report register.
  9. Confirmation of verbal instructions.
  10. Progress reports and other reports.
• Coordinate with the Contractors in order to address the matters relevant to Document Controlling.
• Receiving and distribution of all the documents.
• Preparation of weekly/biweekly reports highlighting the status of the main correspondence register. This includes the status of communication and due responses from relevant parties.
• Coordinate and attend progress meetings with all relevant stakeholders. Issues such as progress, schedule update, problems encountered and changes in contract must be raised and handled in a timely manner through these progress reviews. The meeting minutes of all progress meeting should be logged and shared with all relevant stakeholders.
• Set up and maintain project folders in the server as well as in the share point to facilitate the project communication process.
• Liaise with local authorities to ensure smooth implementation of project and resolve any issues related to on-site activities.

EMPLOYEE SPECIFICATION (QUALIFICATIONS AND EXPERIENCE)

• MQA level 7 or 8 qualification in a related field OR;
• MQA level 5 or 6 qualification in a related field or equivalent with minimum 01 year of relevant experience.

SKILLS AND COMPETENCIES:

• Experience in the Construction industry as a Document Controller will be an added advantage.
• Proven track record in the capacity of Project Officer/Document controller.
• Ability of multi-tasking
• Excellent communication skills, with effective stakeholder management.
• Excellent interpersonal skills.
• Ability to organize, plan, and strategize.
• Knowledge of Electronic Document management Systems.
• Working experience in the Construction industry.

Submission details: Where applicants are unable to submit via link provided, please email completed applications to [email protected]. Additionally, the priority would be focused on locals.

Should you require any more information, please contact us on 7318778 or mail [email protected] between 09:00 AM to 02:00 PM on working days.

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• Documents to be submitted:
• Online Application form
• Curriculum Vitae
• ID Card Copy / Passport Copy
• Copies of educational certificates (Accreditation and attestation – optional)
• Previous employment reference letters (letters must include name of the organization, post/designation, duration of employment, and summary of responsibilities/works carried out) - optional

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