May train, supervise, and provide feedback on tasks performed by lower-level clerical staff.
Duties / Responsibilities:
Provides high-level administrative support.
Collects requested data and information from various sources including email and other correspondence, meeting minutes and records, and other documents; prepares summaries of findings and/or other related written correspondence as requested.
May conduct research (within skills and expertise) to assist with projects or inquiries.
Coordinates and schedules travel, meetings, and appointments.
Prepares agendas and schedules for meetings, conferences, and other assigned events; takes and distributes minutes or other notes as requested.
Responds to and resolves administrative inquiries and questions.
Welcomes and directs visitors and clients.
Answers and transfers phone calls, screening when necessary.
Performs other general clerical and secretarial duties as requested, which may include recordkeeping, managing petty cash, and handling packages and correspondence.
Performs other related duties as assigned.
Required Skills /Abilities :
Detail-oriented and professional.
Exceptional communication skills.
Extremely proficient with Microsoft Office Suite.
Extremely proficient in English and Dhivehi language and letter drafting and typing.
Advanced understanding of clerical procedures and systems such as recordkeeping and filing.
Ability to work independently and reliably.
Flexible and adaptable in various situations and when interacting with many different personalities.
Ability to organize and prioritize tasks including delegation of tasks when appropriate.
Knowledge of, or ability to quickly acquire, familiarity with the roles and function of the assigned department, and any specifically applicable laws or guidelines.
Education & Experience:
Associate degree required, Bachelor’s degree in related field preferred.
Three to five years of experience in a related role required with some supervisory experience preferred.