Details

Salary and Benefits

MVR 10,000+

Job Description

ADMINISTRATIVE SECRETARY TO THE CHAIRMAN

Supervisory Responsibilities:

• May train, supervise, and provide feedback on tasks performed by lower-level clerical staff.

 

Duties / Responsibilities:

• Provides high-level administrative support.
• Collects requested data and information from various sources including email and other correspondence, meeting minutes and records, and other documents; prepares summaries of findings and/or other related written correspondence as requested.
• May conduct research (within skills and expertise) to assist with projects or inquiries.
• Coordinates and schedules travel, meetings, and appointments.
• Prepares agendas and schedules for meetings, conferences, and other assigned events; takes and distributes minutes or other notes as requested.
• Responds to and resolves administrative inquiries and questions.
• Welcomes and directs visitors and clients.
• Answers and transfers phone calls, screening when necessary.
• Performs other general clerical and secretarial duties as requested, which may include recordkeeping, managing petty cash, and handling packages and correspondence.
• Performs other related duties as assigned.

 

Required Skills /Abilities : 

• Detail-oriented and professional.
• Exceptional communication skills.
• Extremely proficient with Microsoft Office Suite.
• Extremely proficient in English and Dhivehi language and letter drafting and typing.
• Advanced understanding of clerical procedures and systems such as recordkeeping and filing.
• Ability to work independently and reliably.
• Flexible and adaptable in various situations and when interacting with many different personalities.
• Ability to organize and prioritize tasks including delegation of tasks when appropriate.
• Knowledge of, or ability to quickly acquire, familiarity with the roles and function of the assigned department, and any specifically applicable laws or guidelines.

 

Education & Experience:

• Associate degree required, Bachelor’s degree in related field preferred.
• Three to five years of experience in a related role required with some supervisory experience preferred.

Requirements and Qualifications

Minimum Experience

Not Specified

Minimum Qualification

Associate Degree

Documents to Submit

Documents

• Educational Certificates
• Experience / Reference Letters
• Police Verification Certificate
• Most recent CV
• Passport size Photo

Other Information

Industries

• Land transport services and transport via pipelines
• Sea transport services
• Air transport services
• Warehousing and support activities for transportation
• Postal and courier activities

Occupations

• Executive assistant

Employment Type

• Full-Time