Procurement & Administrative Officer Expiring Soon

FIXPRO MALDIVES PVT LTD

Salary

MVR 8,000 - MVR 10,000

Employment Type

Full-Time

Island

Male' City, Hulhumale'

Details

Salary and Benefits: MVR 8,000 - MVR 10,000
Travel Allowance: MVR 200
Pension Contribution

Job Description

Job Profile and Key Responsibilities:

Procurement
- Estimate and establish cost parameters and budgets for purchases.
- Create and maintain good relationships with vendors/suppliers.
- Make professional decisions in a fast-paced environment.
- Maintain records of purchases, pricing, and other important data.
- Review and analyze all vendors/suppliers, supply, and price options.
- Develop plans for purchasing equipment, services, and supplies.
- Negotiate the best deal for pricing and supply contracts.
- Ensure that the products and supplies are high quality.
- Maintain and update a list of suppliers and their qualifications, delivery times, and potential future development.
- Work with team members and the Financial Manager to complete duties as needed.
- Prepare the required documentation for Bid Submission.
- Attend any physical or online sessions related to Bid Submission.
- Assist in day-to-day Operations requirements.

Inventory/ Stock Management
- Oversee inventory and supply chain management according to company guidelines.
- Perform critical inventory tasks to ensure the correct number of items are in stock.
- Maintain updated and accurate records of inventory, including transfers and cycle counts.
- Review documentation and monitor product codes to search for discrepancies; troubleshoot quantity discrepancies between stock and records.
- Maintain accurate records in the ERP System as needed and enter the records in it.
- Create PO in the ERP system and ensure the delivery is received and entered accurately into the system.
- Develop and implement improvements to existing operational procedures in order to maximize efficiency and cut operations costs.
- Respond to sales inquiries and purchase orders; collect and analyze data to determine appropriate order quantities; process orders for shipment.
- Review operations schedules and production requirements to ensure timely order fulfillment.
- Track rates of accuracy, purchase and return as well as defective items to inform quality control decisions.
- Prepare, generate, and file financial inventory reports; review reports monthly with management.
- Carry-out Monthly and Annual stock counts.
- Count inventory in different sites when required and update inventory accordingly.
- Manage all office related logistics.

Assist in payroll processing, attendance tracking, and leave management.
Maintain employee records and ensure confidentiality of HR documentation.
Support recruitment logistics, onboarding processes, and employee welfare programs.

Supervise filing systems (digital and physical) to ensure organization-wide documentation compliance.
Coordinate interdepartmental administrative workflows and approvals.
Ensure timely and proper archiving of contracts, letters, and reports.