Details

Salary and Benefits

MVR 12,500 - MVR 13,499

Job Description

 

TERMS OF REFERENCE (TOR) 

 

 

Post: Human Resource Assistant  

No of Vacancies: 01                     

Post Type: Full time 

Department: Operations Department  

Reporting to: Manager – Operations  

 

Key tasks, responsibilities, and deliverables:   

• Assist with the recruitment process by identifying candidates, reviewing job applications, scheduling interviews, performing reference checks, and issuing employment contracts.  
• Perform works required to onboard employees including, undertaking criminal records, issuing job offer letters, issuing employment contracts, etc. 
• Preparing new employee files Maintain personal files and all records of employees.  
• Planning and designing new employees’ orientations.  
• Tracking employee probation and following up on timely assessments.  
• Preparing employment confirmation letter upon successful completion of probation period. 
• Enroll new employees in health insurance policy. 
• Processing monthly payrolls and required other salary settlements. 
• Conduct exits interviews and documentation works required for employee clearance. 

• Updating and maintaining employee records in the HR system.  
• Maintaining records related to grievances, performance reviews, and disciplinary actions.  
• Performing file audits to ensure that all required employee documentation is collected and maintained.  
• Performing all works related to local and international travel including processing requests for visas, addressing diplomatic papers and procedures, flight tickets, booking of hotels, processing of expenses claims, etc.  
• Ensure trip reports are submitted within the prescribed time frame. 
• Maintain a registry of all local and international trips. 
• Maintain and update the employee registry. 
• Assist with performance evaluation procedures.  
• Assist in conducting training needs analysis.   
• Assist in arranging training and seminars.  
• Assist in drafting letters, memos, SOPs, policies and procedures. 
• Schedule meetings, HR events and maintain agendas.  
• Responding to all internal and external HR-related inquiries or requests.  
• Assists with planning and execution of special events such as recreational activities, and team-building activities.  

Requirements and Qualifications:     

• GCE ‘O’ Level three ‘C’ pass and SSC Dhivehi pass with 3 years relevant experience 

Or, 

• Certificate Level 3 in relevant field. 

Or 

• MQA level 5 qualification in a related field (HR/Business Administration/Management) with 1 year of work experience in a related field. 

 

Other Competencies required:  

• Excellent written and verbal communication skills in both Dhivehi and English.  
• Proficiency in using Microsoft Office applications.   
• Strong analytical, problem-solving, and decision-making skills with the ability to adapt to change. 
• Demonstrated job commitment and personal flexibility to meet changing expectations.   
• Commitment to self-development and expansion of knowledge.  
• Importance will be given to those candidates with similar experience.  

Remuneration package: 

• Gross pay is between MVR 12,500 – MVR 13,500 depending on the Qualification and Experience. 

 

Other Benefits:  

• Health Insurance as per company policy  
• Training and development opportunities  

 

Working Hours:   

• The selected applicant will be required to work from 0800 to 1600 on weekdays.    

 

Documents required with the job application:   

• Complete and up-to-date Curriculum Vitae (CV).   

• Copy of valid National Identity Card.   
• Copies of academic certificates with transcripts. (International certificates must be accredited by MQA) 
• Reference letters from current/ previous employers certifying type of employment, job roles, and service period.   
• Recommendation letters from previous supervisors or employers (optional).  

How to Apply:   

• Required documents should be submitted using the link: https://sdfcmv.aidaform.com/job-application-form-hr-assistant3 before 31st December  2023, 14:00hours.  

 

Important notes to applicants:   

• Incomplete applications will be rejected without further notice.  
• Applications should be submitted only via the given link, applications received via email will be rejected.  
• Only short-listed candidates will be notified for an interview. 

 

For inquiries, please contact us on weekdays between 9:00 am to 14:00 pm via phone at 3026016 / 3026018 or email to [email protected]  

 

 

Requirements and Qualifications

Minimum Experience

Not Specified