TERMS OF REFERENCE (TOR)
Post: Administrative Officer
No of Vacancy: 01
Post Type: Full time
Department: Corporate and Legal Affairs
Reporting to: Legal Counsel
Key Tasks, Responsibilities and Deliverables:
- Providing a full range of clerical and administrative support to legal team.
- Obtain any relevant information/document required to prepare agreements and claims by coordinating with other departments.
- Managing and maintaining proper filing of agreements, court cases and all other correspondences and documents of legal unit.
- Assist in preparing documents such as documents required for litigation.
- Preparation of legal notices to clients.
- Preparing court case files, updating schedules for the meetings with clients and other stakeholders.
- Maintaining minutes of meetings which will be held with stakeholders and clients on a timely manner.
- Preparation of daily, weekly, monthly reports.
- Maintain entry and dispatch records of legal unit documents
- Any other duties that may be assigned from time to time.
Minimum Qualifications required:
- Minimum MQA level 5/6 qualification in relevant field (Law, Management, Banking, Business Administration) with Minimum 1-year experience in relevant field.
Other Competencies:
- Knowledge of Administration and clerical work.
- Should be familiar with Microsoft office package.
- Strong interpersonal skills.
- Good interpersonal skills and proven ability to work in a highly team-oriented environment.
- Ability to work independently with minimum supervision.
- Time management skills and able to prioritize the tasks.
- In-depth knowledge of local business environment.
- Experience in the banking or financial services industry.
Remuneration Package:
- Gross pay between MVR 14,000 – MVR 15,000 depending on the Qualification and Experience.
Working Hours:
- The selected applicant will be required to work from 0800 to 1600 on weekdays.
Documents required with the job application:
- Complete and up-to-date Curriculum Vitae (CV).
- Copy of National Identity Card.
- Copies of academic certificates with transcripts.
- All international certificates must be accredited from MQA
- Reference letters from current/ previous employers certifying type of employment, job roles and service period.
- Recommendation letters from previous supervisors or employers (optional).
How to Apply:
Important notes to applicants:
- Incomplete applications will be rejected without further notice.
- Applications should be submitted only via the given link, applications received via email will be rejected.
- Only short-listed candidates will be notified for interview.