Details

Salary and Benefits

MVR 23,000 - MVR 25,000
Health Insurance

Job Description

About the Role

This is a high-trust, high-output role for someone who operates at the intersection of business building,

technology, and social impact. As Executive Assistant to the Executive Director, you will support three active

portfolios — affordable hospitality development, global edtech scaling, and NGO management — all being built

with ambition and speed.

You will not be onboarded through lengthy orientation. You are expected to be self-directed, AI-native, and

commercially sharp from day one. The ED moves fast and needs someone who can keep up, think ahead, and

execute with minimal hand-holding. If you rely on conventional ways of working, this role is not for you.

Portfolios You Will Support

Islanders Collection — Affordable Hospitality

A hospitality brand being built from the ground up, focused on accessible, quality accommodation across Rooms

and Villas in the Maldives. The work involves coordinating with international partners, supporting investor

relations, and helping establish distribution platforms and commercial frameworks from scratch.

Hologo World Technologies — EdTech

A global edtech venture at the scaling stage, with existing international partners and an active sales pipeline.

The work involves managing communications, tracking pipeline progress, coordinating with partners, and

supporting the ED in moving deals and relationships forward efficiently.

Foundation for Better Future — NGO

A purpose-driven foundation requiring visibility, operational structure, and consistent administrative

management. The work involves PR coordination, stakeholder communications, event support, and ensuring

the foundation is organised, compliant, and publicly present.

Islanders Group Head Office — Automation & AI Systems

The ED is leading the integration of AI tools and management systems across Islanders Group's head office

operations. The work involves identifying and implementing automation for administrative and operational tasks,

coordinating with the technology team to deploy and maintain systems, and ensuring workflows remain efficient,

current, and consistently adopted across the group.

Key Responsibilities

Communications & Correspondence

• Manage the ED's inbox across email and messaging platforms — triage, respond independently where

appropriate, and escalate with full context where needed

• Draft outgoing correspondence, proposals, follow-ups, and briefing documents on behalf of the ED to a high

standard

• Coordinate with the Group CFO, Board of Directors, and Directors Bureau (including EAs of other directors)

within Islanders Group

Calendar & Meeting Management

• Own the ED's schedule completely — no clashes, built-in buffers, logical flow

• Prepare a concise brief before every meeting: who, context, objectives, and open items

• Issue follow-up notes and clear action items within 24 hours of every meeting

Project & Workstream Tracking

• Maintain a live tracker across all active workstreams in all three portfolios

• Produce a weekly status summary: what has moved, what is stalled, what needs the ED's decision

• Escalate blockers proactively — do not wait to be asked

Document Preparation & Research

• Produce first drafts of decks, memos, one-pagers, partner briefs, and investor materials

• Conduct research on markets, partners, regulatory requirements, and competitors as directed

• Maintain clean, organised filing across all entities and workstreams

Compliance & Deadline Management

• Track renewals, filings, and expiries across entities — licenses, visas, contracts, regulatory submissions

• Coordinate with relevant teams to ensure nothing lapses

• Maintain NGO compliance documentation, donor records, and reporting timelines

Financial Administration Support

• Coordinate with the Group CFO on expense tracking, invoice routing, and payment follow-ups

• Manage the ED's expense claims, receipts, and reimbursements

• Flag financial administrative deadlines before they become problems

Travel & Logistics

• Manage all travel end-to-end: flights, accommodation, transport, and meeting itineraries

• Handle the Maldives–UAE rotation and international travel as required

• Arrange logistics for incoming partners, investors, and guests

NGO & Foundation Support

• Coordinate PR activities, media communications, and public-facing content for Foundation for Better Future

• Manage event logistics, stakeholder outreach, and donor communications

• Ensure the foundation is administratively organised and externally visible

Head Office Automation & AI Systems

• Support the ED in identifying administrative and operational tasks across the group that are suitable for AI

automation

• Coordinate with the Hologo technology team to implement and roll out management systems and

automation tools at head office level

• Maintain and update deployed systems on an ongoing basis, ensuring they remain efficient, adopted, and

aligned with how the group operates

• Act as the internal point of contact for AI tools and workflow systems — troubleshooting, training staff, and

driving consistent usage

• Research and evaluate new tools and platforms that could improve group-wide operational efficiency

Required Qualifications & Experience

• Minimum 4 years of experience supporting senior leadership in a multi-portfolio or multi-entity environment

• Demonstrably AI-first in how you work — you use AI tools daily to research, draft, organise, and execute,

not as a novelty but as a core working method

• Exceptional written English — you draft professional correspondence independently, without multiple

revision cycles

• Experience across at least two of the three domains: hospitality/real estate, technology/startups, or

NGO/foundation management

• Strong proficiency across productivity, communication, and project management platforms

• Comfortable working in a lean team where you are expected to figure things out

Attributes We Are Looking For

AI-native You know which tool to use for what, and you use them without being told

Anticipatory You see what is coming and prepare for it before being asked

Discreet You handle sensitive business, financial, and personal matters with complete confidentiality

Commercially aware You understand what is at stake in a business conversation, not just the logistics around it

Adaptable You switch contexts between a hospitality pitch, a tech sales follow-up, and an NGO event brief without Culturally grounded Respectful of Islamic values and the professional norms of a Maldivian family business operating internationally

What You Will Be Exposed To

• Ground-up hospitality brand and distribution platform development

• Global edtech venture scaling and partner/investor management

• NGO governance, PR, and community development operations

• Board-level and cross-directorate coordination within a diversified group

• International partnerships across the UAE, Southeast Asia, and beyond

Requirements and Qualifications

Minimum Experience

5 Years

Minimum Qualification

Diploma

Documents to Submit

Documents

• Application Deadline:
• Within 10 days from the date of this advertisement (Deadline: 25 June 2026)
• Required Documents:
• Applicants must submit the following:
• Updated CV
• Reference Letters
• Police Clearance Report
• National ID / Passport copy
• Educational certificates
• How to Apply:
• Send your complete application to: [email protected]

Other Information

Industries

• Office administrative, office support and other business support activities

Occupations

• Senior Executive

Employment Type

• Full-Time