Details

Salary and Benefits

MVR 10,000 - MVR 12,000

Job Description

RESPONSIBILITIES:

CALENDAR MANAGEMENT:

   - Efficiently manage and organize the schedules of senior management, including appointments, meetings, and travel arrangements.

COMMUNICATION HANDLING:

   - Act as the primary point of contact for internal and external stakeholders, handling inquiries, emails, and calls on behalf of management.

DOCUMENTATION AND CORRESPONDENCE:

   - Draft, edit, and proofread correspondence, reports, and presentations for management.

   - Maintain and organize important documents, ensuring easy access and retrieval.

MEETING COORDINATION:

   - Coordinate and schedule meetings, prepare agendas, and take accurate minutes.

   - Ensure that all necessary materials are available for meetings in a timely manner.

TRAVEL MANAGEMENT:

   - Arrange travel itineraries, accommodation, and logistics for business trips.

   - Manage travel expenses and prepare expense reports.

CONFIDENTIALITY AND DISCRETION:

   - Handle sensitive information with the utmost confidentiality and discretion.

TASK PRIORITIZATION:

   - Prioritize and manage tasks effectively to meet deadlines and organizational goals.

PROBLEM-SOLVING:

   - Proactively address issues and challenges, finding solutions to support management's objectives.

 

TEAM COLLABORATION:

   - Work closely with other administrative staff to ensure seamless office operations.

   - Collaborate with different departments to facilitate effective communication.

EVENT PLANNING:

    - Assist in planning and coordinating corporate events, conferences, and executive retreats.

AD HOC SUPPORT:

    - Provide additional support as needed, including personal tasks and ad hoc projects.

 

REQUIREMENTS:

EDUCATION:

   - Bachelor's degree in Business Administration, Communications, or a related field or minimum 2-year experience in similar work.

EXPERIENCE:

   - Proven experience as a personal assistant, executive assistant, or in a similar role.

ORGANIZATIONAL SKILLS:

   - Strong organizational and multitasking abilities to handle various responsibilities simultaneously.

COMMUNICATION SKILLS:

   - Excellent written and verbal communication skills.

TECH PROFICIENCY:

   - Proficient in using office software (Microsoft Office suite, email, calendar tools).

PROBLEM-SOLVING SKILLS:

   - Ability to anticipate challenges and proactively address them.

DISCRETION:

   - Ability to handle confidential information with discretion and confidentiality.

ADAPTABILITY:

   - Flexibility to adapt to changing priorities and a dynamic work environment.

PROFESSIONALISM:

   - Maintain a high level of professionalism in representing management to internal and external contacts.

INITIATIVE:

    - Take initiative in identifying areas for improvement and implementing solutions.

 

This role offers an excellent opportunity for a detail-oriented and proactive individual to contribute to the smooth functioning of the executive office and support the overall success of the organization.

Interested candidates are encouraged to submit their CV, passport-sized photo, ID copy, academic certificates, and reference letters by February 10, 2024, to [email protected].

Requirements and Qualifications

Minimum Experience

2 Years

Minimum Qualification

Diploma

Documents to Submit

Documents

• CV
• Passport-sized photo
• ID copy
• Academic certificates
• Reference letters

Other Information

Industries

• Construction of buildings
• Specialized construction activities

Occupations

• Personal assistant

Employment Type

• Full-Time

Field of work

• Business Administration and Law
• Services

Skills Required

• Calendar Management
• Computer Skills
• Flexibility and adaptability
• Interpersonal communication
• Time management
• Travel Planning