Details

Salary and Benefits

MVR 12,500 - MVR 15,500

Job Description

TERMS OF REFERENCE (TOR)

Post:                                     Admin & Procurement Officer/ Assistant  

No of Vacancies:           01                    

Post Type:                        Full time

Department:                   Operations Department          

Reporting to:                 Manager - Operations   

Key tasks, responsibilities, and deliverables: 

• Carryout assigned procurement work in accordance with the corporation’s procurement policy.
• Launch of Request for Quotations, to vendors to submit their quotations/prices or proposals based on the nature of the requirements and cost of procurement involved. 
• Prepare evaluation reports, abstracts, or financial comparison matrix of offers, compile data contained in quotations, proposals, and bids to determine which supplier can deliver the required goods/services at the best terms and lowest costs possible with due consideration to cost, quality, delivery time, payments terms and others. 
• Preparing the purchase orders and other tasks required for procuring an item/service.
• Respond to queries about the status of delivery raised by the requisitioner and about payment and other matters raised by the suppliers. 
• Perform a wide range of office support, for events and workshops contributing to the efficient and effective management of the administrative and procurement activities. 
• Assist project staff with all professional administrative procedures including processing requests for visas and addressing diplomatic papers and procedures. 
• Maintain and update the office inventory.
• Assist in planning and organizing official events.
• Process travel requests according to the travel policy.
• Maintain relevant internal databases and files; keep track of contractual agreements, purchase orders, and other administrative documents. 
• Maintain and update a vendor registry.  
• Prepare and dispatch letters, memos, and emails according to the guidance provided by the Manager.
• Assist in maintenance works carried out at the Corporation.
• Maintaining all records related to admin and procurement. 
• Carry out miscellaneous administrative tasks as assigned by the organization.  

Requirements and Qualifications: 

• GCE ‘O’ Level three ‘C’ pass and SSC Dhivehi pass with 3 years relevant experience

Or,

• Certificate Level 3 in relevant field.

Or,

• MQA level 5 qualification in a related field with 1 year of work experience in a related field.

Other Competencies required: 

• Fluent in written and spoken English and Dhivehi Knowledge of the local business environment and supply chain. 
• Excellent interpersonal and communication skills.   
• Excellent computer skills including processing word documents, spreadsheets, and databases.  
• Great focus and attention to detail.
• Ability to work under pressure.
• Ability to manage multiple concurrent deadlines.
• Experience in public procurement would be an added advantage.

Remuneration package:

• Gross pay between MVR 12,500 – MVR 15,500 depending on the Qualification and Experience.

Other Benefits:

• Health Insurance as per company policy
• Training & Development opportunities

Working Hours:  

• The selected applicant will be required to work from 0800 to 1600 on weekdays.  

 

Documents required with the job application:  

• Complete and up-to-date Curriculum Vitae (CV). 
• Copy of National Identity Card. 
• Copies of academic certificates with transcripts.
• All international certificates must be accredited from MQA
• Reference letters from current/ previous employers certifying type of employment, job roles and service period. 
• Recommendation letters from previous supervisors or employers (optional). 

 

How to Apply:  

• Required documents should be submitted using the link: https://sdfcmv.aidaform.com/job-application-form-admin-procurement-officer-assistant before 11^th October 2023, 14:00hours.

Important notes to applicants:  

• Incomplete applications will be rejected without further notice.
• Applications should be submitted only via the given link, applications received via email will be rejected.
• Only short-listed candidates will be notified for interview.

For inquiries, please contact us on weekdays between 9:00am to 14:00pm via phone 3026018 or email to [email protected] 

Requirements and Qualifications

Minimum Experience

Not Specified