Details

Salary and Benefits

MVR 12,500 - MVR 13,499

Job Description

TERMS OF REFERENCE (TOR) 

 

 

Post: Admin & Procurement Assistant   

No of Vacancies: 01                     

Post Type: Full time 

Department: Operations Department            

Reporting to: Manager - Operations    

 

Key tasks, responsibilities, and deliverables:   

• Carryout assigned procurement work in accordance with the corporation’s procurement policy. 
• Launch of Request for Quotations, to vendors to submit their quotations/prices or proposals based on the nature of the requirements and cost of procurement involved.  
• Prepare evaluation reports, abstracts, or financial comparison matrix of offers, compile data contained in quotations, proposals, and bids to determine which supplier can deliver the required goods/services at the best terms and lowest costs possible with due consideration to cost, quality, delivery time, payments terms and others.  
• Preparing the purchase orders and other tasks required for procuring an item/service. 
• Respond to queries about the status of delivery raised by the requisitioner and about payment and other matters raised by the suppliers.  
• Perform a wide range of office support, for events and workshops contributing to the efficient and effective management of the administrative and procurement activities.  
• Assist project staff with all professional administrative procedures including processing requests for visas and addressing diplomatic papers and procedures.  
• Maintain and update the office inventory. 
• Assist in planning and organizing official events. 
• Process travel requests according to the travel policy. 

• Maintain relevant internal databases and files; keep track of contractual agreements, purchase orders, and other administrative documents.  
• Maintain and update a vendor registry.   
• Prepare and dispatch letters, memos, and emails according to the guidance provided by the Manager. 
• Assist in maintenance works carried out at the Corporation. 
• Maintaining all records related to admin and procurement.  
• Carry out miscellaneous administrative tasks as assigned by the organization.   

Requirements and Qualifications:  

• GCE ‘O’ Level three ‘C’ pass and SSC Dhivehi pass with 3 years relevant experience  

Or, 

• Certificate Level 3 in relevant field. 

Or, 

• MQA level 5 qualification in a related field with 1 year of work experience in a related field. 

Other Competencies required:  

•  Fluent in written and spoken English and Dhivehi Knowledge of the local business environment and supply chain.  
• Excellent interpersonal and communication skills.    
• Excellent computer skills including processing word documents, spreadsheets, and databases.   
• Great focus and attention to detail. 
• Ability to work under pressure. 
• Ability to manage multiple concurrent deadlines. 
• Experience in public procurement would be an added advantage.  

Remuneration package: 

• Gross pay between MVR 12,500 – MVR 13,500 depending on the Qualification and Experience. 

Other Benefits: 

• Health Insurance as per company policy 
• Training & Development opportunities 

Working Hours:   

• The selected applicant will be required to work from 0800 to 1600 on weekdays.    

 

Documents required with the job application:   

• Complete and up-to-date Curriculum Vitae (CV).   
• Copy of National Identity Card.   
• Copies of academic certificates with transcripts.  
• All international certificates must be accredited from MQA  
• Reference letters from current/ previous employers certifying type of employment, job roles and service period.   
• Recommendation letters from previous supervisors or employers (optional).   

 

How to Apply:   

• Required documents should be submitted using the link: https://sdfcmv.aidaform.com/job-application-form-admin-procurement-officer-assistant  before 31st December 2023, 14:00hours.  

Important notes to applicants:   

• Incomplete applications will be rejected without further notice.  

• Applications should be submitted only via the given link, applications received via email will be rejected.  
• Only short-listed candidates will be notified for interview.  

For inquiries, please contact us on weekdays between 9:00am to 14:00pm via phone 3026018 or email to [email protected]  

Requirements and Qualifications

Minimum Experience

Not Specified