Auditor New

Society for Health Education

Salary

MVR 0+

Employment Type

Freelance

Details

Salary and Benefits: MVR 0+

Job Description

INVITATION FOR AUDIT PROPOSALS

Society for Health Education (SHE) is an organization that is proactive in identifying and addressing the crucial health and social concerns of the Maldives. Its mission is to enhance the quality life of Maldivian families. The society embraces the following mandate:

Strive to improve the quality of life of the Maldivian people.
Harness the expertise of national professionals, on a voluntary basis for development programmes.
Endeavour to raise awareness on health and social issues.

Since its establishment in 1988, SHE has affirmed its role in providing client friendly and quality services in the areas of Sexual and Reproductive Health, Thalassemia and Diagnostic Services, and Counselling Services. Additionally a number of internationally funded projects are run in Society for Health Education.

Call for the Proposals

Society for Health Education hereby invites interested parties to submit proposals for the selection of the External Auditor for the year 31^st December 2026.

The Role of the Selected Agency:

Provide financial statement, audit report and management letter as per the requirements of the funding donor.

For this bid, interested agencies should supply:

A statement of interest of working on the audit and their availability to meet the deadline.
Registered Company portfolio with relevant references.
A proposed budget.

Duration of the work: 75 days (including weekends)

For further information contact Mr. Abdulla Yameen 3029776 or email at [email protected] .

Time frame:

Deadline for submission of proposal: 10^th June 2026 before 1400HRS.
The proposals will be evaluated and the successful candidate will be awarded the contract after two weeks from the submission deadline.

Address proposals as:

APPLICATION FOR AUDIT OF Society for Health Education for the year end 31^st December 2026

Society for Health Education

M.Kulunuvehi, BuruzuMagu

Male’, Maldives

TERMS OF REFERENCE FOR THE STATUTORY AUDIT

Background

Strive to improve the quality of life of the Maldivian people.
Harness the expertise of national professionals, on a voluntary basis for development programmes.
Endeavour to raise awareness on health and social issues.

Since its establishment in 1988, SHE has affirmed its role in providing client friendly and quality services in the areas of Sexual and Reproductive Health, Thalassemia and Diagnostic Services, and Counselling Services. Additionally, a number of internationally funded projects are run in Society for Health Education.

Objectives

The specific objectives of the audit are :

To provide opinion on the financial statements.
To check the internal control system of SHE and its ability to conduct the assigned activities smoothly.
To check whether the uniform accounting policies have been followed. Such standard accounting policies and principles should conform, in all material respects, to generally accepted accounting principles (GAAP) and International Financial Reporting Standards (IFRS) as issued by the IFRS Foundation, as well as any applicable donor-specific requirements.
To ascertain that SHE’s rules and regulations and directions are compiled in full.
To review and evaluate the key accounting controls and procedures of SHE
To check the compliance of applicable local rules and regulations.
To examine the economy, efficiency and effectiveness of operation including non-financial controls of SHE.

Scope of Work

The scope of work shall include the following general procedures:

Ascertain that SHE’s activities have been conducted in conformity with the IPPF Funding Agreement, as well as Agreements entered into with other grantors, and establishing that both direct and indirect costs have been apportioned to projects in accordance with these Agreements.

Visits to SHE’s office to assess the adequacy of internal control systems and procedures, and the accuracy of inventory counts.

Review and evaluate key accounting controls and procedures surrounding significant accounting functions and applications such as cash and cash management, project cost accounting, budgetary control systems and procedures, payroll, fixed assets, contraceptives and commodity controls, etc.

Review the adequacy of insurance cover on the SHE’s assets and third party and employment risks.

Review the minutes of meetings of EXCO and AGM to ensure that operations have been carried out in accordance with approved resolutions.

Review the SHE’s designated and restricted reserves to ascertain that they conform to both IPPF policies and local customs or legal practice in terms of their adequacy and use.

Review post balance sheet date operations and events and the evaluation of their possible impact on the SHE’s financial statements.

Auditing and Reporting Standards

SHE shall prepare the annual financial statements for the period January 1 to December 31.

The statutory audit of SHE’s financial statements shall be conducted in accordance with International Auditing Standards. The financial statements shall be prepared based on the International Accounting Standards (IAS) and International Financial Reporting Standards (IFRS).

Letter of Engagement

Auditor is required to sign a letter of engagement which shall be retained for Regional Office verification.

Financial Control Evaluation (FCE)

In addition to the annual statutory audit, every three years (or more frequently if weaknesses are identified), the statutory auditor should also carry out the FCE audit program for all core grant receiving (unrestricted and restricted), in order to provide independent assurance.

Based on the FCE audit program, the statutory auditor shall work out the FCE scores and annex its report on FCE along with the annual audited financial statements. The FCE methodology and impact on external audit engagement letters and management letters is set out in SHE External Audit Manual 2010.

The external auditors may undertake this as a separate ‘specified procedures’ engagement. Where this is the case, a separate engagement letter shall be signed in line with standard audit practice as per country.

Management Letter

The auditor shall issue a Management Letter covering operating and internal control procedures which could be improved. These, together with internal control weaknesses and any other significant matters which come to auditor’s attention should be reported in a formal Management Letter. They should indicate explicitly, amongst others, as to whether:

Proper accounting records have been maintained;

IPPF and other donor grants have been applied for the purposes intended;

SHE’s internal control systems are adequate and comprehensive and comply with the obligations placed on it by IPPF and other donors as set out in the IPPF External Audit Manual, the IPPF and other donor funding agreements, the IPPF Standards and Responsibilities of Membership and other local requirements. Where applicable, this should include the results of FCE work undertaken at SHE;

The revenue, expenditure and cash transactions have been correctly disclosed in reports sent to IPPF and other donors;

Operations of SHE have been carried out in accordance with the approved resolutions of the governing body;

RPF contributions, withholding taxes and other statutory payments have been paid by the SHE in accordance with requirements;

Insurance cover on SHE’s assets is adequate.

The Management Letter shall also contain auditor’s recommendations and comments thereon by the CEO. The status of outstanding recommendations from previous Management Letters should also be included in the current Management Letter.

Other Matters

The financial statements and notes are to be prepared in accordance with, and in the format prescribed in, the IPPF External Audit Manual 2010.

The auditor shall also assist SHE in preparing the required reconciliation of net incoming/(outgoing) resources between IPPF’s annual report (i.e. the standard IPPF annual reporting package due by the end of February) and SHE’s audited financial statements. Such reconciliation should include explanations of all significant differences between the two reports.

Auditor Independence, Qualification and Team

The auditor must be completely impartial and independent from all aspects of management or financial interests of SHE or those of its implementing/supervising agency or directly related entities. The auditor should not, during the period covered by the audit nor during the undertaking of the audit, be employed by, serve as director for, or have any financial or close business relationships with any of the senior officials / Governance team of the SHE. The auditor is required to disclose any kind of existing relation that will impair his/her independence.

The auditor should be a firm of chartered accountant / certified practising accountants and involved in practice for at least 5 years. The auditor is expected to have experience with ISA / IFRS standards, including experience in auditing the accounts of entities comparable in size and complexity to the entity being audited.

A detailed Curriculum Vitae (CVs) should be provided by the auditor who will be responsible for signing the opinion, together with the CVs of managers, supervisors and key personnel proposed to be part of the audit team. CV should include details on audits carried out by the applicable staff, including on-going assignment indicating capability and capacity to undertake the audit.

The audit team for the statutory audit should comprise of a team of Engagement Partner, Engagement Manager, Audit In-charge and Auditors.

During the audit, a contact person should be specified and informed to SHE. Prior approval should be taken if any alternation is required in the proposed staff team due to any circumstances.

Working Paper Adequacy and Retention

The auditor's objective is to obtain sufficient competent evidential matter to provide them with a reasonable basis for forming an opinion. Working papers are records kept by the auditor of the procedures applied, tests performed, information obtained and pertinent conclusions reached. The audit firm will retain the audit working papers for three years after the end of the grant or donor agreement covered by the audit, or longer as requested by SHE in writing.

SHE retains the right to request copies of working paper, schedules supporting the amounts reported in the statements of financial condition and footnote disclosures, for as long as the working papers are required to be retained.

Management Representation Letter

Auditor is encouraged to obtain a management representation letter signed by the CEO. The management representation letter includes the minimum information that the CEO should confirm.

Communication and Reports

All audit reports and accompanying financial statements shall be presented in English. The audit report shall be submitted to EXCO with three copies. If a matter is noted during the course of the audit that is deemed to be serious enough to affect the overall conduct of the audit, the auditor will immediately notify the EXCO in writing.

The Auditor shall deliver the following reports:

Draft reports and draft management letters- due not later than 1-week completion of the audit.

Signed financial statements, audit opinion and management letters – due not later than 75 days from the end of the relevant financial year.

*SHE is committed to the safety and protection of children, young people and vulnerable adults and this role may involve contact with these groups. Our recruitment and selection procedures reflect our commitment to the safety and protection of children, young people and vulnerable adults in our programs