Details

Salary and Benefits

MVR 0+
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Job Description

Medius Diagnostics Private is seeking an Accounts and Admin Officer for a medical clinic with excellent administrative and financial skills.

Duties and Responsibilities:

1. Accounting & Financial Record Keeping

• Maintain accurate internal accounting records for all clinic transactions.
• Prepare and reconcile daily sales sheets across all service areas, including OPD, procedures, physiotherapy, diagnostics, radiology and pharmacy.
• Enter all financial transactions into Zoho Books, ensuring accuracy in invoices, receipts, adjustments, and expenses.
• Manage and reconcile petty cash, ensuring a clear and updated petty cash ledger.
• Assist in preparing monthly financial summaries, cashflow reports, and internal management reports.
• Maintain organized filing of bills, receipts, supplier invoices, and financial documentation.
• Support coordination with external accountants/auditors for month-end and year-end processes.

2. Procurement & Inventory Management

• Handle the full procurement cycle for clinic operations, including consumables, medical supplies, pharmacy items, physiotherapy equipment, and administrative materials.
• Obtain quotations from suppliers, prepare comparison sheets, and seek approvals based on procurement guidelines.
• Prepare and issue purchase orders, coordinate with vendors, and track delivery timelines.
• Maintain accurate inventory logs, monitor stock levels, and coordinate timely replenishment to avoid shortages.
• Verify supplier invoices against purchase orders and deliveries before processing for payment.
• Maintain vendor records and ensure up-to-date documentation for all procurement-related transactions.
• Coordinate maintenance schedules and service agreements for medical equipment and clinic facilities.

3. Insurance Billing, Claims & Coordination

• Prepare and submit insurance invoices and claims for Aasandha, MNDF, private insurance providers, corporate health plans, and any other relevant agencies.
• Ensure all submissions include correct coding, supporting documentation, and verified service details.
• Maintain an updated insurance claims register, tracking submissions, approvals, rejections, and pending items.
• Coordinate with insurance agencies for clarifications, follow-ups, and dispute resolution.
• Manage re-submissions and corrections for any queried claims.
• Prepare monthly insurance billing summaries and ensure timely claim submission.

4. Corporate Client Account Support

• Maintain relationships with corporate clients receiving clinic services, ensuring smooth coordination of appointments, billing, and reporting.
• Prepare and submit monthly/periodic invoices to corporate clients based on service utilization.
• Maintain records for corporate credit clients and support follow-ups on outstanding amounts.
• Coordinate service confirmations, client communication, and documentation requirements for corporate accounts.

5. Administrative & Operational Support

• Oversee and support daily administrative operations of the clinic.
• Maintain staff attendance records, timesheets, and related administrative files.
• Assist reception and OPD functions when required, including appointment coordination, memos, insurance documentation, and patient file management.
• Maintain clinic documentation including HR files, SOPs, operational licenses, equipment logs, and facility compliance records.

6. Compliance & Internal Controls

• Ensure adherence to clinic SOPs across accounting, procurement, insurance, and administrative functions.
• Maintain confidentiality of financial data, patient information, and operational records.
• Assist in preparing reports, documentation, and compliance-related submissions to insurance agencies and regulatory authorities.
• Support implementation and monitoring of internal controls related to billing, revenue management, procurement workflows, and inventory handling.

Requirements and Qualification:

• Diploma or Degree in Accounting, Finance, Business Administration, or a related field.
  Minimum 1–2 years of experience in accounting, procurement, insurance billing, or administrative operations.

Requirements and Qualifications

Minimum Experience

2 Years

Minimum Qualification

Diploma

Documents to Submit

Documents

• Diploma or Degree in Accounting, Finance, Business Administration, or a related field.
• Minimum 1–2 years of experience in accounting, procurement, insurance billing, or administrative operations.
• Supporting Documents to be submitted:
• Copy of National ID card
• Passport Size of Photo (Digital)
• Certified copies of Educational Certificates (Translated if not in English)
• Reference letter from previous employees
• CV must include:
• Full name
• Permanent Address
• Correspondence Address
• Nationality
• Email
• Contact Number
• Details of all educational qualifications
• How to Apply
• Intrested candidates please email your application along with following mandatory documents to [email protected]

Other Information

Industries

• Hospitals and other health activities

Occupations

• Finance and administration manager

Employment Type

• Full-Time

Field of work

• Health and Welfare

Skills Required

• Accounting and finance
• Administration
• Excellent verbal communication skills
• Teamwork
• Teamwork/Collaboration